In the previous blog we looked at the first two steps of Worksafe New Zealand‘s risk management framework and how your smartphone could be the next big risk management tool. In this blog we will discuss how to actively monitor your safety procedures and how to review them so that the health and safety of your team is always being improved and considered.
Step 3 – Check: Monitor the control measure
You have written your health and safety documents and filed them, however Health and Safety is not just documentation it is something that should be considered every day. You should check that the measures you put in place are being used by your workers. Are they wearing their PPE, using the hazard identification and risk mitigation methods? How you monitor your team is up to you but you will probably use some or all of the following:
- Inspections, observations and walk-throughs
- Meetings and worker feedback
- Checklists and audits
- Independent reviews
- Monitoring e.g. using alarms on machinery or checking noise levels
Safety should be being talked about every day. At your morning meetings you might have a simple checklist with questions that can answered Yes or No, and be completed on your tablet or smartphone. A robust system will allow results to be emailed to site management so they know that their team are thinking about safety daily.
A typical Toolbox talk form might have six simple questions:
- Any new procedures to discuss?
- Any new issues on the site?
- What is todays work plan?
- Does todays work plan introduce any new safety issues, if so, what are they?
- Have any new people been inducted into the site?
- Has everyone read and signed the Hazard ID?
Step 4 – Act: Review for continuous improvement
You should review your work activities on an ongoing basis to identify any new risks that might need to be managed. A review will also mean looking at things that went wrong. All incidents should be treated as learning experiences. At a minimum these questions should be asked:
- What went wrong?
- Why did it happen?
- What can be done to prevent it happening again?
Monitor your Health and Safety
Incidents need to be recorded quickly and easily. Photos can be uploaded to show issues clearly or injuries that may have occurred. Accurate, on time reporting is often the key to preventing things happening again. With this information available processes can be reviewed and altered if required.
Good documentations does not automatically lead to good on site health and safety; however it is the key to monitoring safety. Call the SiteApp team now and find out how Siteapp can can create your day to day safety checklists or record incidents. By helping to streamline your health and safety processes Siteapp gives you more time to focus on minimising the risks in your business.